PTS' Commissary software gives you the tools you need to stay on top of your inmate accounting duties. It not only keeps track of all monetary activity for each individual inmate, but also helps maintain an inventory of products sold by the jail. The commissary is directly connected to the activities in Jail Solutions' booking module, or can be used as a stand-alone product.
FEATURES
Accounting information for the current inmate population can be viewed and printed from the View Financial/Commissary History browse window. This list can be sorted and searched by name, booking number or balance.
Detailed records of financial, commissary and booking activities for selected inmates can be viewed in the bottom pane.
Inmates who have been restricted from Commissary privileges are red-lined in the browse list for easy identification.
Accounting histories for released inmates may also be viewed and printed.
Transactions such as deposits, withdrawals, adjustments, transfers and work release or incentive wages can be quickly posted to inmate accounts. Checks and receipts can be printed for each transaction.
When a deposit or withdrawal is posted, the inmate's balance is automatically recalculated and updated.
Commissary orders are processed from a single screen for each inmate. Activity codes, order types, account numbers and sub-account numbers are filled by default from the setup. Selected items are deducted from the inventory, and receipts and pull sheets can be printed for each transaction.
Multiple items can be purchased for an individual at one time.
Lower commissary prices can be set for inmates who are flagged as indigent. Indigent packs (bundles) may be configured to track items that are distributed to indigent inmates. The system will also allow sold items to be returned to stock with appropriate adjusting entries to accounting.
Quickly view your agency's inventory, including how many of each item is in stock, on hold, and on order. Inventory allows for user-definable stock codes, category codes and vendor codes. List prices can be configured to include markup and tax rate percentages. Detail and bar code labels can printed for stock items. Browse list displays total on-hand, on-hold and on-order for each item.
Purchase orders can be generated for each vendor and charged to a default setup for accounts payable. Invoices can also be recorded and linked to outstanding purchase orders. The system also offers a robust menu of related searches and reports.
The Commissary Sales Report can be generated on demand for a given date-range. The report includes a breakdown of quantity, cost and profit margin for each stock item sold, as well as grand totals for each column.
The Daily Deposits Report shown below is an example of a report that can be generated on demand for any account code in the system. These reports can be defined as date-specific or date-range, and labeled with a two-line customizable header.
Setup allows for user-definable code entry for facility and financial accounts and sub-accounts, as well as inventory/stock items, vendors, default transaction codes and employee/personnel maintenance.
User permissions can be tailored for all users, from system administrators to store clerks, stock clerks and accounts receivable/payable.
Complete interactive training available.
DEPOSIT RECORD
STOCK RECORD
INVENTORY MASTER
ORDER RECORD
PTS' Commissary software allows you to keep track of all deposits to an inmate's account, such as cash, checks, money orders, and incentive earnings (for work done at the facility). When a deposit is posted, the inmate's balance is automatically recalculated and updated.
A large variety of information can be entered on each commissary item record you enter.
You can quickly view your agency's inventory, including how many of each item is in stock, on hold, and on order. You can browse the items using the scrollbar and/or category tabs, or search for a particular item by using the Query Wizard.
When placing an inmate's order, you can easily add multiple items to be purchased at one session.
ITEM RETURN
INVOICE
CURRENT INMATES VIEW
INDIGENT ITEM
When an item's return is posted, the inventory is recalculated and adjusted.
A sample invoice record.
A list of all current inmates is available, offering a quick look at important information for the specified/selected inmate, such as basic inmate info, financial activity, commissary history, and booking activity.
If an inmate's account is flagged as "indigent", items will be sold to him/her at cost, regardless of the price set for the item.
PRIVILEGES BROWSE
AGENCY FUNDS
VENDORS
PURCHASE ORDER
Using this form, you can quickly view and change an inamte's privilege's status; inmates who have been denied privileges will be highlighted in red.
You can record the complete details of each deposit to and withdrawal from your agency's accounts.
Fully detailed profile records can be maintained for each vendor that does business with your agency.
Record all details of purchase orders placed with vendors.
